Agenda

Lewes District Council Full Council
Monday, 25th February, 2019 6.00 pm

Venue: Council Chamber at County Hall, St Annes Crescent, Lewes

Contact: Committee Services on 01273 471600 

Webcast: View the webcast

Items
No. Item

1.

Minutes of the meeting held on 26 November 2018 pdf icon PDF 155 KB

To confirm and sign the minutes of the meeting of the Council dated 26 November 2018.

2.

Apologies for absence

3.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

4.

Announcements pdf icon PDF 142 KB

To receive any announcements from the Chair of the Council, Leader of the Council, Members of the Cabinet or the Chief Executive. A list of the Chair of the Council's engagements since the previous meeting is enclosed.

5.

Urgent items

Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972.

6.

Questions from members of the public

To deal with questions which members of the public may wish to put to members of the Cabinet in accordance with Council Procedure Rule 11 (if any).

7.

Petitions

To receive petitions from councillors or members of the public in accordance with Council Procedure Rule 13 (if any).

8.

Urgent decisions taken by the Cabinet or Cabinet members

In accordance with Scrutiny Procedure Rule 17, to receive details of any urgent decisions taken by the Cabinet or Cabinet members since the previous meeting (if any).

9.

Council budget and setting of the council tax for 2019/20 pdf icon PDF 89 KB

Report of Councillor Giles on behalf of the Cabinet.

 

Councillors are reminded that in accordance with the Members’ Code of Conduct and Local Government Act 1992 Section 106, if you are two months or more in arrears with your council tax payments, you must disclose this at the meeting and must not vote at any decision being taken which might affect the level of the council tax or arrangements for administering it.  Failure to comply is a criminal offence.

 

Please note that the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 require named votes to be taken and recorded when setting the annual budget and council tax, this to include substantive motions and any amendments.

 

To consider the attached summary report, the recommendations from the meeting of the Cabinet held on 11 February 2019 (Minute Extracts for Cabinet and Scrutiny Committees in respect of the General Fund and Housing Revenue Account are attached at item 9a and 9b), and to consider the recommended amendments to the budget set out at item 9c.

Additional documents:

9a

General fund revenue budget 2019/20 - Minute Extracts pdf icon PDF 80 KB

Extracts from the minutes of the Cabinet meeting on the 11 February 2019 and Scrutiny Committee held on 7 February 2019.

9b

Housing revenue account budget 2019/2020 - Minute Extracts pdf icon PDF 71 KB

Extracts from the minutes of the meeting of Cabinet on 11 February 2019 and Scrutiny Committee held on 7 February 2019 are attached.

9c

Recommended amendments to the Budget pdf icon PDF 57 KB

To consider amendments to the Budget submitted by Councillor Osborne.

10.

Matters referred from Cabinet and other Council bodies

The following matters are submitted to the Council for decision.

10a

Annual treasury management strategy statement and investment strategy 2019-2020 to 2020-2021 - Minute Extract pdf icon PDF 65 KB

Report of Councillor Giles on behalf of the Cabinet.

10i

Review of Lewes District Council's Gambling Statement of Principles - Minute Extract pdf icon PDF 63 KB

Report of Councillor Adeniji on behalf of the Licensing Committee.

11.

Memberships

To note the appointment to the following committee:

 

·         Scrutiny Committee – Councillor Murray replacing Councillor O’Keeffe

 

Due to changes to the membership of the Council, a political balance review has resulted in the following changes for noting:

 

·         Devolution Committee – Councillor Murray replacing Councillor Osborne

 

·         Planning Applications Committee – Councillor Neave replacing Councillor Gardiner

12.

Notices of motion. pdf icon PDF 97 KB

To consider notices of motion received.

13.

Written questions from Councillors pdf icon PDF 35 KB

To deal with written questions which councillors may wish to put to the Chair of the Council, a Lead Councillor on the Cabinet or the Chair of any committee or sub-committee in accordance with Council Procedure Rule 12.

14.

Questions to the Leader of the Council

To deal with questions (if any) which councillors may wish to put to the Leader of the Council. It will be at the Leader’s discretion to re-direct questions to relevant Members of the Cabinet. A councillor wishing to raise a question must notify the Chair of the Council of the text of the question prior to the commencement of the meeting. (NB This item is limited to a maximum of 5 questions, with no more than 1 question being asked per councillor. If a question requires a detailed or technical response, the Leader may decide that a written response is more appropriate).

15.

Ward issues

To deal with ward issues which councillors wish to raise (if any).

16.

Reporting back on meetings of outside bodies

To receive any reports from the Council's representatives who serve on outside bodies in respect of meetings they have attended:

 

-       Councillor Catlin will provide a verbal update on the Southern Community Rail Partnership AGM.  Copies of the notes from the AGM are available to Councillors from Committee Services on request.

17.

Changes to scheduled meetings

The Council is asked to note the following changes to the schedule of meetings:

 

·         The annual meeting of the Council will now take place on the 20 May 2019 (6pm at County Hall) due to its close proximity of the original date to the District Council Elections.

·         The Planning Applications Committee, scheduled for the 22 May 2019 has been cancelled due to its close proximity to the annual meeting and next scheduled meeting.

·         Following the November 2018 Council meeting, the option of a fifth Council meeting on 25 September 2019 has been added to the calendar for 2019/20.  

·         The annual meeting of the Council in 2020 will now take place on the 13 May 2020.

 

The final calendar of meetings for 2019/20 will be presented for ratification at Annual Council on 20 May 2019.