Agenda and decisions

Lewes District Council Cabinet
Wednesday, 5th December, 2018 2.30 pm

Venue: Ditchling Room at Southover House, Southover Road, Lewes, BN7 1AB

Contact: Committee Services on 01323 415021 

Items
No. Item

1.

Minutes of the meeting held on 29 October 2018 pdf icon PDF 98 KB

2.

Apologies for absence

3.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

4.

Urgent items

Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972. A supplementary report will be circulated at the meeting to update the main reports with any late information.

Decision:

(1) Chinese lanterns and balloons

 

(Non-key decision):

 

That the Council look urgently, with input from officers on options for enforcing a ban on the release of Chinese lanterns and balloons on Council owned land and further.

 

(2) Gatwick Airport proposed expansion and its potential effect on the District Council area

 

(Non-key decision):

 

That the responses received from members be submitted as part of the consultation process.

 

(3) Recommendations from Audit and Standards Committee – 19 November 2018

 

(Non-key decision):

 

The Cabinet noted the recommendation from Audit and Standards Committee at its meeting on the 19 November 2018 that the Council’s Treasury Management activity between 1 September and 31 October 2018 had been in accordance with the approved Treasury Strategy for the period.

8.

Finance update - performance quarter 2 - 2018-2019 pdf icon PDF 38 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Non-key decision):

 

(1)  To agree the general fund, HRA and collection fund financial performance for the quarter ended September 2018.

 

(2) To agree the amended capital programme as set out at appendix 3 to the report.

 

(3) To agree the treasury management performance.

9.

Draft budget proposals 2019/20 pdf icon PDF 78 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Key decision):

 

(1) To agree the draft budget proposals for consultation.

 

(2) To agree the approach to dealing with changes in the expected resources available for the 2019/20 budget as detailed in 3.3 of the report.

 

(3) To agree that subject to there being no material change in the government settlement that Cabinet is minded to propose a council tax rise of 1.99% for 2019/20 to make a Band D charge £187.08 for General Expenses, in line with the current cap.

 

(4) To agree the strategy to close the gap as shown in 3.2 of the report.

 

(5)  To note the updated medium term financial strategy.

10.

Council tax base and non-domestic rates income for 2019/20 pdf icon PDF 89 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Key decision):

 

(1) To agree the provisional council tax base of 36,760.40 for 2019/20 for the whole area and that the council tax base for each of the Town and Parish areas of the District shall be as set out at appendix 2 of the report

 

(2) To agree that the Chief Finance Officer, in consultation with the Portfolio Holder for Finance, determine the final amounts for the council tax base for 2019/20.

 

(3) To agree that the Chief Finance Officer, in consultation with the Portfolio Holder for Finance, determine net yield from Business Rate income for 2019/20.

11.

Portfolio progress and performance report quarter 2 - 2018-2019 pdf icon PDF 76 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Elayne Merry

Additional documents:

Decision:

(Non-key decision):

(1) That the council’s progress and performance for quarter 2 be received and noted.

(2) That the target for ‘The number of days taken to process new housing/council tax benefit claims’ be changed from 20 days to 23 days, in line with the national average.

12.

Community safety partnership annual report pdf icon PDF 89 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Tony Nicholson

 

Decision:

(Key decision):

 

(1) To note the achievements and activities of the Lewes Community Safety Partnership during 2017/18 and future risks/opportunities to performance.

 

(2) That a Road Safety Action Group be formulated, as recommended by Scrutiny Committee at its meeting on the 29 November 2018.

13.

Sustainability policy pdf icon PDF 69 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Isabelle Linington

Additional documents:

Decision:

(Key decision):

 

To approve the Sustainability Policy for adoption

14.

Sustainable energy investment feasibility pdf icon PDF 83 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Isabelle Linington

Decision:

(Key decision):

 

(1) To delegate authority to the Chief Finance Officer and Director of Planning and Regeneration, in consultation with the Cabinet Member for Environmental Impact, to fund up to £25,000 for the commissioning of Clear Sustainable Futures to undertake the feasibility study of deploying sustainable energy generation at the Avis Way and Sutton Road development sites

 

(2) To note that a similar request is being made to Eastbourne Borough Council to progress viability analysis on their project at the Sovereign Leisure Centre and that the work is being conducted concurrently with knowledge being shared.

15.

Economic development pdf icon PDF 120 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Andy Smith

 

Additional documents:

Decision:

(Non-key decision):

 

(1) To note the progress made in the provision of economic development across Lewes District, including the expanding range of business support offered by the Council, the success of existing initiatives and the range of funding submissions submitted on behalf of the Council.

 

(2) To note the response of Coast to Capital LEP and South East LEP to the Government’s LEP review, and to delegate authority to the Director of Regeneration & Planning, in consultation with the Chief Executive and the Leader of the Council to agree future LEP membership for the Council.

16.

Housing delivery programme pdf icon PDF 103 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Ron Maskell

Decision:

(Key decision):

 

(1) To agree that the Council makes a loan facility available of up to £10m on market terms to Lewes Housing Investment Company Ltd (LHICL) for the purpose of enabling the company to purchase residential accommodation for commercial purposes under a dedicated programme.

 

(2) To delegate authority to the Chief Finance Officer in consultation with the Lead Cabinet members for Housing and Finance to agree the whole scheme lending parameters (including overall programme(s), levels of development and individual loan tranches) for purchases by LHICL for the programme outlined at recommendation 1 of the report.

 

(3) To agree that the Council makes a loan facility available of up to £2.5m on market terms to Aspiration Homes LLP (AHLLP) for the purpose of enabling the company to purchase residential accommodation for affordable purposes under a dedicated programme.

 

(4) To delegate authority to the Chief Finance Officer, in consultation with the Lead Cabinet members for Housing and Finance to agree the whole scheme lending parameters (including overall programme(s), levels of development and individual loan tranches) for purchases by AHLLP for the programme outlined at recommendation 3 of the report.

 

(5) To authorise the Assistant Director for Legal and Democratic Services to ensure that a “Funding Agreement” pursuant to a “Deed of Entrustment” is entered into by AHLLP with the Council so that Right to Buy receipts are appropriated in accordance with legislative requirements and the retention agreement with Government in relation to “social housing”. To give delegated authority to the Director of Regeneration and Planning to determine the terms of such agreement(s).

 

(6) To note an increase in the planned pipeline of new build affordable housing acquisitions from private developers, as outlined in the April 2018 Cabinet Report entitled “Housing development update”.

 

(7) To approve as a Restricted Matter under the LLP Agreement, the making of a loan facility by Lewes District Council of up to £2.5m on market terms to Aspiration Homes LLP (AHLLP) for the purpose of enabling the company to purchase residential accommodation for affordable purposes under a dedicated programme.

17.

Fees and charges pdf icon PDF 111 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Key decision):

 

(1) To approve the scale of Fees and Charges proposed at appendix 2 of the report, to apply from 1 April 2019.

 

(2) To delegate authority to the Director of Service Delivery, in consultation with the Portfolio holder for Waste and Recycling, to vary commercial trade waste charges upwards or downwards by up to 10% in order to respond to developing market conditions.

 

(3) To implement changes to statutory fees and charges for services shown at appendix 2 to the report as and when notified by Government.